Permit Clerk

Website City of Donna

City of Donna Job Status Full Time 40hrs per week Rate of Pay

$12.50 Hourly

Date Approved

10/1/2021

Written By Planning Director
Position Title

Permit Clerk

Department

Planning

Classification

Non-Exempt

Reports to:

Planning Director

JOB OBJECTIVES:

Under the direction of the Director of Planning or his/her designee, this individual is responsible for issuing permits, posting inspections, and making daily deposits. This individual is also responsible for issuing garage sale, plumbing, electrical, building, and mechanical permits on a daily basis. Has daily contact with the public and responds to requests or inquiries regarding permits. May receive phone calls and determine the nature of the business and direct phone calls or visitors to appropriate destination. Count money and run daily deposit reports. Post inspections done by building inspectors. May run monthly reports such as typed letters memos affidavits, etc. Operate a computer, and other standard office machines/equipment such as: adding machine, calculator, telephone, facsimile, copier, etc. Perform routine clerical duties such as typing reports and letters. May schedule appointments. May route incoming mail. May date, stamp, and/or log in incoming information as directed. Individual will perform other duties assigned by supervisor/department head when needed.

ESSENTIAL JOB FUNCTIONS:

  • Answer telephone with clear, courteous, and business voice and direct the call to the appropriate destination.
  • Receive public and answer questions regarding garage sale, plumbing, electrical, building, and mechanical permits on a daily basis.
  • Issue garage sale, plumbing, electrical, building, and mechanical permits on a daily basis
  • Post inspections done by building inspectors.
  • Run monthly reports such as type letters, memos, and affidavits.
  • Responsible for making daily Responsible for making daily deposits.
  • Sort and file letters and other documents daily.
  • Copy documents, utilizing office equipment as directed
  • Type letters and other documents as requested and within the time frame specified
  • Receives, sorts, stamps (with time and date), incoming correspondence, and distributes mail, packages, and other materials within the Department.
  • Data entry into computer as directed.
  • Prepares letters and packages for mailing.
  • Process information and documents pertaining to the department in a confidential manner in accordance with department policy.
  • Perform job with special attention to good public relations, safety, and proper office procedures to be in compliance with department policy.
  • Sort and file letters and other documents
  • Copy documents, utilizing office equipment as
  • Type letters and other documents as requested and within the time frame specified
  • Receives, sorts, stamps (with time and date), incoming correspondence, and distributes mail, packages, and other materials within the Department.
  • Data entry into computer as
  • Prepares letters and packages for
  • Process information and documents pertaining to the department in a confidential manner in accordance with department policy.
  • Perform job with special attention to good public relations, safety, and proper office procedures to be in compliance with department policy.

SKILLS AND ABILITIES:

  • Ability to follow a firm work schedule as directed by supervisor.
  • Ability to compute, maintain and prepare complex records correctly, insuring confidentiality.
  • Ability to deal with public relation issues and various types of citizen inquiries tactfully, courteously, and in a business matter.
  • Ability to compute and record numbers correctly.
  • Ability to follow instructions orally or in written form and perform tasks with little or no supervision.
  • Ability to establish and maintain effective working relationships with the general public, supervisor, and co-workers.
  • Ability to perform work that is routine and detailed.
  • Ability to speak and write clearly and accurately (to include correct spelling).
  • Ability to make decisions based on verifiable criteria, laws and regulations, or city policy.
  • Ability to handle special projects of diverse nature as assigned.
  • Ability to perform a wide variety of different types of tasks without the variety itself causing a loss of efficiency.
  • Ability to read and interpret documents such as safety rules and city policy

EQUIPMENT/MATERIALS:

City vehicle, office equipment, personal computer, and other computer programs such as Microsoft Word, Excel and Outlook.

WORKING CONDITIONS/PHYSICAL DEMANDS:

Typically will work normal office working hours; 5-days, 40-hours week, however may require some unusual or irregular hours and may occasionally involve travel. Position may be exposed to hazards which may result in lost time, accident, exposure to soiling of clothing and skin; work involves normal weather changes. The physical demands are low and require little movement and infrequent lifting greater than 5-15 pounds.

EDUCATION/SKILLS REQUIRED:

  • High School diploma or E.D. required.
  • One year experience in secretarial and clerical
  • Working knowledge of data processing and permitting
  • Must be proficient in working with computer, typewriter, and general office
  • Must be able to type 45 words per minute and have good filing
  • Must be able to communicate proficiently in English and

This position is open until filled. Applications can be submitted in person by picking up an application at City Hall Location 307 S 12th Street Donna Texas 78537 or by downloading through City of Donna website @ cityofdonna.org. Application must be dropped off at City Hall.

To apply for this job please visit cityofdonna.org.